How to Send Fax Messages Safely

With high competition in business, traditional faxing in big corporation with lots of employees presents a number of security challenges. Left unattended, the sensitive information can be intercepted by persons who would gain much from them. Here are two weak spots:

1. Fax machines internally save copies of received faxes so it is possible for anyone who has access to the fax machine to print out additional copies of its content; and
2. Fax machines usually print out the transmitted messages on paper, which could be placed in an insecure location, if it is not shredded.

Fax Security Issues

Although many companies are not lacking in using security products as these data centers installed firewalls, placed virtual private networks with all sorts of security appliances and much more. Yet there is a device, perhaps even hundreds found in many organizations that lacks any sort of security. Unfortunately, its identity is lowly fax machine.

Fax machines are potential security risks for every company where it us used. The good news is that security issues can be easily be mitigated. The problem is that most companies are unaware to those threats so they do not take the appropriate countermeasures.

Although internet fax service is much more secure than traditional one due to secure servers’ storage of online faxes and transmission using HTTPS highly secured websites and a fax registered feature. Among others, it included is a legal document that is a warranty of the integrity of fax delivery.

Fax Advantage

One of the most notable fax issues are that the faxed document sometimes does not arrive to its intended destination. However, this is due to both human error and technical issues. While fax has security issues, one of the main advantages is that fax is that not like an e-mail attachment, but it is an image file and, consequently is not an editable file. No one can change the original document to embed other program within it. So a fax can never cause a computer virus or worm to invade your network.

Special features for safety of fax messages

1. Using secured connection and an account provided by the Internet fax, messages

are send online;

2. Using cryptography elements that are non-reversible, fax document is signed digitally after printing a signature on the last page of the document for transmission of facsimile.
3. Using unique password, the recipient receives the fax document containing digital signature to access the file and to validate its authenticity. For this reason, only the receiver will have access to this fax.
4. Confirming fax delivery through email notification and a transmission report, the recipient is assured of the authenticity of fax authenticity. In this way, the fax content cannot be accessed, modified or viewed by a third party.
5. Using non-reversible cryptography elements, the sender and receiver can check at any time in the web interface as the fax is stored for a long period. These documents are useful as legal evidence in case of dispute between the parties.

Your documents can be safely dispose if you participate in the shredding services offered by UPS Fax Services Store that provides the use of their locked bin option to dispose all your business and personal documents. You are privileged to use using the industry’s document destruction vendors. This will go a long way in protecting yourself and your business from identity theft.